Staying organized and balanced when it comes to social media, project management and healthy tech habits is one of the biggest challenges I’ve experienced as a business owner. But over time (and with a bit of trial and error), I’ve added a handful of apps and tools to my routine that allow me to stay on track, boost productivity, enhance my social media tasks, put a focus on wellness and simply: get it done. Do you use any of these apps or tools? Are there any others you use on the daily that make a difference in your work routine? Scroll below for seven apps and tools that could change your work habits for the better!
*Featured Image: Three Birds Renovations
We’ve been getting a lot of questions lately about how we create pretty graphics for our Instagram stories and the answer is Over! It’s like Photoshop for the iPhone and it’s amazing. You can use templates or create your own designs completely from scratch (like we do). You can customize just about anything, from font and text spacing to images, layers and shapes. Not only is it great for Insta stories, but also posts that you may need graphics for and digital goods of all sorts including flyers, wallpapers, last-minute invites, logos, album covers, inspirational quotes, the list goes on.
Being able to both visually plan and schedule out Instagram when you’re a business owner is a DREAM. It’s why we love Planoly so much. Do you remember how Anastasia Casey talked about creating themes for each day of your workweek? Utilizing an app like Planoly is SO helpful if you want to start ‘batching’ your work to boost productivity. It allows you to see your grid and make sure everything flows before posting, to auto-schedule posts and Insta stories, add placeholders, track analytics, see and reply to all new comments coming in, add team members and so much more.
Five Minute Journal
While staying organized is crucial for any entrepreneur and business owner, it’s also important to stay balanced and focus on positivity, not only when the going gets tough, but everyday. Five Minute Journal is my secret weapon for doing just that. There is a book and an app if you prefer one over the other. In the morning you enter three things you’re grateful for, three things that you will do to “make today great” and daily affirmations. At the end of the day you reflect on three amazing things that happened and write out what would have made the day even better. It literally takes five minutes or less and is such a good exercise in improving your well-being and happiness by focusing on the good.
Screen Time & App Limits
If you haven’t yet updated your iPhone to iOS 12, do it now! There are two new features that you need to check out: screen time and app limits. Screen time literally shows you how much time you spend on different categories of activity like productivity, social networking, education, creativity and more. And most importantly, how much time you spend on each specific app. It also shows you how many times you check or ‘pickup’ your phone and how many notifications you’re getting. Once you start to see patterns in this data, you can create a plan for healthy amounts of screen time based on what you do, by scheduling ‘downtime’ and setting specific app limits. To access these features go to, Settings > Screen Time and enable the feature. I’ve only had mine set up for a couple of days now, but it’s already allowing me to be more mindful of how I’m spending my tech time.
If you have several projects in the works and want to stay on track, Asana is amazing. It allows you to map out each step of your project, assign (if you have team members), view by timeline, calendar, check progress and time management, etc. We just started using this one so we’re still getting to know the features, but it has been super helpful so far in breaking down tasks by project.
Ever wonder how certain people’s Instagram stories flow seamlessly from one to the next with out the annoying cut offs and “as I was saying!”? When it comes to creating lengthier Instagram stories (but not lengthy enough to do a live or IGTV), Cut Story is where it’s at! This helpful app allows you to import a long video, and it will cut it up and save it in your camera roll as fragments of 15 seconds or any other length, which you can then upload to Instagram as one seamless Story. Genius.
Forget about storing you hashtags in notes, HashtagBook is such a simpler solution. You can create different hashtag groups for topics you post about (home inspiration, motherhood, food, photography) and simply copy and paste. It’s also worth mentioning that if you use Planoly (mentioned above), they also have a feature for storing groups of hashtags to quickly add to your posts.